Form an affiliate

Form an affiliate

Any member(s) of the African Biological Safety Association (AfBSA) who desires to establish a link between AfBSA and a local association with which that member is associated may petition to establish that organization as an AFBSA affiliate or international affiliate. Procedures for this petitioning process are below:

Definitions

Affiliate: An independent, African based, organization with goals and principles similar to those of AfBSA. Membership in AfBSA is not required for membership in an affiliate. There are no links to AfBSA in terms of the Affiliate's charter and management.

International Affiliate: An independent, international organization with goals and principles similar to those of AFBSA. Membership in AfBSA is not required for membership in an international affiliate. There are no links to AfBSA in terms of the Affiliate's charter and management.

Criteria

1. Affiliate;

  1. A petition for affiliate status signed by a minimum of 10 members from the petitioning organization, of which five shall be current AFBSA members in good standing must be submitted to the AFBSA Council.
  2. A petitioning organization has its own Constitution and By-Laws. AFBSA Council has the right to request these documents be submitted to AFBSA for review to ensure that they do not conflict with the AFBSA by-Laws.
  3. A petitioning organization must have a minimum of ten members of AFBSA among its membership. Member status in AFBSA is not required for the remainder of the petitioning organization's membership.
  4. The President of the petitioning organization must be a member of AfBSA.
  5. Dues paid to the petitioning organization and any other financial matters are not the responsibility of AfBSA nor are they regulated by AfBSA.
  6. The petitioning organization is not accountable to AfBSA for any decisions made by that organization provided that they are not in conflict with the AfBSA by-Laws.
  7. Once accepted for Affiliate status, AfBSA may request information about affiliate correspondences (e.g., affiliate council meeting and general meeting minutes), publications and activities.
  8. Affiliates do not fall under AfBSA's group exemption with the IRS and should apply for "not-for-profit" status on their own.
  9. Disputes within the local Affiliate would be the responsibility of the Affiliate to resolve.
  10. AfBSA Council reserves the right to remove Affiliate status after an appropriate hearing.

2. International Affiliate:

  1. A petition for international affiliate status signed by a minimum of ten members from the petitioning organization, of which one shall be a current AFBSA members in good standing must be submitted to the AfBSA Council.
  2. A petitioning organization has its own Constitution and By-Laws. AfBSA Council has the right to request these documents be submitted to AfBSA for review to ensure that they do not conflict with the AfBSA By-Laws.
  3. An International Affiliate shall have at least one member that is also a member of AfBSA. Member status in AfBSA is not required for the remainder of the petitioning organization's membership.
  4. Dues paid to the petitioning organization and any other financial matters are not the responsibility of AfBSA nor are they regulated by AfBSA.
  5. The petitioning organization is not accountable to AfBSA for any decisions made by that organization provided that they are not in conflict with the AfBSA By-Laws.
  6. Once accepted for International Affiliate status, AfBSA may request information about international affiliate correspondences (e.g., governing body meeting and general meeting minutes), publications, activities and membership listings.
  7. Disputes within the International Affiliate shall be the responsibility of the International Affiliate to resolve.
  8. AfBSA Council reserves the right to remove International Affiliate status after an appropriate hearing.

Procedures for Petitioning

1. Petitioning to the National AfBSA organization for "Affiliate" status:

An organization that meets the criteria for "Affiliate" status may contact the AFBSA Office and request a review of the petitioning organizations credentials.

The petitioning organization must submit the following:

  1. Petition for admittance to AfBSA organization as an "Affiliate" signed by a minimum of ten members, of which five are current AfBSA members;
  2. Membership Directory;
  3. Constitution and By-Laws that includes the local organizations Council, make-up and any other local rules (as requested by the AfBSA Council);
  4. Meeting schedule.

2. Petitioning to the AFBSA organization for "International Affiliate" status:

An organization that meets the criteria for "International Affiliate" status may contact the AfBSA Office and request a review of the petitioning organizations credentials.

The petitioning organization must submit the following:

  1. Petition for admittance to AfBSA organization as an "International Affiliate" signed by a minimum of ten members, of which one is a current AfBSA member in good standing;
  2. Membership Directory;
  3. Constitution and By-Laws that includes the organizations governing body , make-up and any other local rules (as requested by the AfBSA Council);
  4. Meeting schedule.

Responsibilities:

1. AfBSA Affiliate Relations Committee Members:

  1. Establishing criteria for organizations desiring to petition AfBSA for "Affiliate" or "International Affiliate" status.
  2. Responding to inquiries from organizations petitioning the AfBSA for status as an "Affiliate" or "International Affiliate".
  3. Reviewing submissions from organizations petitioning AfBSA for status as an "Affiliate" or "International Affiliate" for completeness.
  4. Coordinating the review process on behalf of the AfBSA Council.
  5. Compiling comments from the Committee Members, preparing the comments in an orderly and cohesive fashion and submitting the compiled comments to the President of AfBSA for AfBSA Council review
  6. Maintaining a file of Committee actions in order to prepare a summary report to the AfBSA Council.
  7. Submitting a summary report of Committee actions to the President for review by the Executive Council and a copy to the AfBSA Office.

2. AfBSA Council:

  1. Setting policy regarding the criteria for organizations petitioning for status as either an "Affiliate" or "International Affiliate".
  2. Reviewing the application of a petitioning organization.
  3. Approving or disapproving the petitioning organization's request.
  4. Providing the Committee with any inquiries or petitions that have been submitted for review and approval.

3. AfBSA Membership

  1. Ensuring that all dues to AfBSA are current and the AfBSA members in a petitioning organization are in good standing with AfBSA.

4. President:

  1. Reviewing any report submitted to him or her by the Chair of Affiliate Relations Committee and bringing it to the AfBSA Council to determine the appropriateness of the review/comments.
  2. Preparing a cover letter on official AfBSA letterhead and, once approved and any changes have been made, sending the approval or disapproval letter to the appropriate individual or organization.
  3. Reviewing the report on the Committee's activities which is to be submitted to the President and the Executive Committee and responding to the Chair of the Committee regarding any concerns or issues that the AfBSA Council might have or other feedback, as deemed necessary (both positive and negative)
  4. The President has the final approval as to the appropriateness of any review and the content of any correspondence that is issued by AfBSA.

5. AfBSA Council:

  1. Responding with feedback to the Chair regarding the report of Committee actions
  2. Submitting any requests for petitions as either an "Affiliate" or "International Affiliate which have been forwarded to them or which they may desire to be reviewed.

6. AfBSA Office:

  1. Maintaining records on behalf of AfBSA and the Council
  2. Facilitating communications with the AfBSA Council and AfBSA membership
  3. Maintaining files (correspondence, membership lists, by laws, etc) on each "Affiliate" and "International Affiliate" for the AFBSA Council and the Affiliate Relations Committee.

Primary Contacts

To send feedback, suggestions or register as a member please contact:

African Biological Safety Association

Fairlane House off Mbagathi Road

P.O Box 35749-00200, Nairobi, Kenya

Tel: +254-714283195, +254-020-5256052 | This email address is being protected from spambots. You need JavaScript enabled to view it.