Roles and Responsibilities for the AfBSA Office

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AfBSA Membership

AfBSA is continental, having its primary area of operation within the Continent of Africa and whose membership is primarily drawn from persons and institutions of Africa as hereinafter provided. Membership shall be drawn from both Francophone and Anglophone countries of Africa and worldwide.

About Us

Vision: To be the leader in promoting, development, knowledge and understanding of biological...Read more
 
Mission: The African Biological Safety Association is dedicated to enhancing the knowledge and practices....Read more
 
Status: The association is a non-governmental, non-political, non-sectarian and non-profit making...Read more

Committee & Conference Coordinator

Committee & Conference Coordinator – Mogaka Mongare

Summary:

Key staff liaison and coordinator to conference and committees

Essential Duties and Responsibilities Include:

  • Provides clients with routine information and answers routine inquiries for all associations
  • Directs callers to appropriate departments (i.e., membership, accounting, meetings or exhibits)
  • Refers all projects to the appropriate individuals
  • Types memos, correspondence, reports, and other documents with approval
  • Collects and distributes mail and messages
  • Arranges for Board and Committee meetings when requested to include conference calls polling, scheduling, forwarding agendas and pertinent information necessary prior to call.
  • Supports the rest of the staff in times of need
  • Answers phones in a professional manner and responds to general information
  • Performs a variety of clerical duties as requested
  • Orders necessary supplies for the association
  • Keeps a calendar and notifies appropriate individuals (personnel and association volunteers) of all projects and respective deadlines
  • Maintains appropriate files and records
  • Provide project support including tracking of projects and documents, and scheduling and documenting meetings.
  • Monthly reports: Sending out reminders and tracking for duplicate projects or projects with similar goals. Follow up on any 'Support needed' issues.
  • Compiling requested information: History of Conference attendees and speakers; History of nominated committee and Council members; Conference reception/dinner costs; Mentor/Mentee tracking.
  • Coordinate conferences and seminars; exhibitor mailing and correspondence (confirmation, etc.)
  • Updating of the AfBSA website Affiliates information as needed
  • Assist with PowerPoint presentation and preparations of graphics.
  • Prepare and send correspondence to Council and committee members and outside contacts.
  • Support of Council, Team Leaders and Committee Chairs.
  • Forward outside inquiries to Council and appropriate members for response.
  • Research for all committees and Council as requested

Primary Contacts

To send feedback, suggestions or register as a member please contact:

African Biological Safety Association

Fairlane House off Mbagathi Road

P.O Box 35749-00200, Nairobi, Kenya

Tel: +254-714283195, +254-020-5256052 | This email address is being protected from spambots. You need JavaScript enabled to view it.